wiki:StaffClientprinting

Configuring Printing in the Staff Client

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Setting up the Dymo LabelWriter 450 on Windows 10 for printing spine labels in Evergreen

Please see the excellent documentation for setting up a Dymo LabelWriter 450 on Windows 10 written by the SAGE Library System.

TIPS

If the printer skips a label first adjust the label length. If it is off by one, it can cause the printer to form feed multiple labels. Some users have reported that, when printing pocket labels, the label length must be one more than the actual length.

Spine Spine and Pocket Label Printing

Printing from Integrated Library Systems to standard format and label printers is often challenging.

Basic Printing Overview

  1. Printing spine and pocket labels can be done while creating item records.
  2. To print a label, search for and bring up the record in the catalogue.
  3. Click on Actions for this Record and go to Holdings Maintenance.
  4. Click on the first holdings line; then click on Actions for Selected Rows.
  5. Select Create Volume; the Volume/Copy? Editor window appears.
  6. Notice that there is a button in the upper right that is labeled Print Labels?
  7. Check the box next to it. Then go ahead and create your volume and one copy.

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TIP: As you use Evergreen’s printing functions, note any problems that come up or needed enhancements, so that the CONIFER group can address them.

Spine Label Parameters

The Printing screen will appear.

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From this screen you can fill in the various values that you need for margins and width of the spine and pocket labels, the font size, and the information you want included on the labels. You can also edit the call number if you wish.

The spine label parameters are listed under the Spine Label heading and include only:

  • Left Margin (in characters)
  • Label Width (in characters)
  • Label Length (in lines)

NOTE: Spine labels will include only the call number.

The pocket label parameters are much more numerous.

[insert image] They are listed under Pocket Label heading and consist of:

  • Middle Margin (in characters)
  • Label Width (in characters)
  • Label Length (in lines)

Plus the following choices that can be made by checking or un-checking the boxes to the left and then filling in the number to the right:

Pocket Label Parameters

Include Title (wraps on word at label width)On line ##
Include Title (segment after wrapping)On line ##
Include AuthorOn line ##
Include Call NumberOn line ##
Include Owning Library (policy code)On line ##
Include Owning LibraryOn line ##
Include Shelving LocationOn line ##
Include Item barcodeOn line ##

In addition, there are four fields for customizing with macros (e.g. creating special messages, etc. for printing drawn from the bibliographic and holdings records), as well as list of pre-configured macros accessed through the Available Macros button at the bottom of the Printing screen.

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NOTE: spine and pocket labels are not created simultaneously. You must choose to create a spine or a pocket label.

Available Macros
%uses%%alert_message%%author%%barcode%
%call_number%%checkin_time%%checkin_time_full%%xact_start%
%checkout_lib%%xact_start_full%%circ_as_type%%circulate%
%circ_id% %circ_lib%%circ_modifier% %acp_id%
%copy_number% %create_date%%edit_date% %deleted%
%deposit_amount% %deposit%%mvr_doc_id% %due_date%
%edition% %fine_level%%stop_fines% %stop_fines_time%
%holdable% %isbn%%loan_duration% %location%
%message% %opac_visible%%owning_lib% %price% %pubdate%
%publisher%%ref% %renewal_remaining% %route_to%
%service%%status% %tcn% %title%
%xact_finish%

TIPS

Creating Spine Labels

To create a spine label, first make sure that the checkbox across from Pocket Label heading is not checked. Then fill in the values for the label and check the call number in the label window to the right. You can edit the call number in that window if necessary.

If you have made any changes to the pre-set parameters, you will then click on the Re-Generate button in the upper left to set the changes. Next, click on the Preview and Print button. The label will be printed.

Creating Pocket Labels

To create a pocket label, first make sure that the checkbox across from Pocket Label heading is checked. Then fill in the values for the pocket label and check the call number in the label window to the right. You can edit the call number in that window if necessary.

If you have made any changes to the pre-set parameters, you will then click on the Re-Generate button in the upper left to set the changes. Next, click on the Preview and Print button. The label will be printed.

Printing FAQs

Question
How do you print multiple copies of labels for large numbers of issues for any particular journal?
Answer
The Print Spine Label function is now working. You should see that it invokes the standard Windows Print dialog screen, on which appears a # of copies box that defaults to 1, but which you can set whatever number of copies you require.


Question
How do you switch between different types of printers (e.g. standard vs. label)?
Answer
After you click Print Page on the Preview and Print page, the Windows Print dialogue is exposed and you have the option of changing the printer from the system default at that time.


Question
Why does it take so many steps to print?
Answer
Currently, in a best case scenario, to print a single spine label today takes five mouse clicks:
  • One to bring up the context menu (either a right-click, or Actions for selected rows);
  • One to select Print spine label from the context menu;
  • One to click Preview and print button (assuming the font size and call number are perfect) ;
  • One to click Print page button on the preview page;
  • One to click the Print button on the Windows print dialogue.
Last modified 14 months ago Last modified on May 31, 2018, 11:39:08 AM