Changes between Version 1 and Version 2 of cataloguingEditingSerials


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Timestamp:
Jun 1, 2009, 3:43:59 PM (11 years ago)
Author:
Dan Scott
Comment:

Add documentation

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  • cataloguingEditingSerials

    v1 v2  
    11= Editing serials =
    22
    3 Serials support in Evergreen consists of one or more [http://www.loc.gov/marc/holdings/ MARC Format for Holdings Data] records that point to a given bibliographic record.
     3Serials support in Evergreen consists of one or more [http://www.loc.gov/marc/holdings/ MARC Format for Holdings Data] (MFHD) records that point to a given bibliographic record.
     4
     5== Current features ==
     6
     7  * Serial holdings are scoped by library
     8  * MFHD records will point to the surviving record if the underlying bibliographic records are merged
     9  * MFHD records can be edited with the MARC editor
     10
     11== To add a new issue, supplement, or index ==
     12
     13  1. Retrieve the record in the staff client. The holdings summary statements will appear under the main bibliographic section.
     14  1. Click the '''Edit''' link that appears beside the pertinent holdings summary heading. A MARC editor window will appear, containing the MFHD record for that set of holdings.
     15  1. Position your cursor in the 86[345] field and press '''CTRL+Up''' or '''CTRL+Down''' to copy the field above or below your cursor.
     16  1. Edit the new field, taking care to increment the $8 '''<sequence number>''' and to reflect the enumeration and chronology of the new issue/supplement/index in the remaining subfields.
     17  1. Click '''Save MFHD''' to save the MFHD record with the new information. At this time, you have to manually close the MFHD editor.
     18  1. Press '''Shift+F8''' to reload the bibliographic record and check to ensure that the holding statement was updated as expected.
     19
     20== MFHD field summary ==
     21To summarize the MFHD fields that we currently care about:
     22
     23|| Tag || Subfield || Description ||
     24|| 852 || $b || Short name for the library that contains the holdings ||
     25|| 852 || $c || Code for the shelving location ||
     26|| 852 || $h || Call number ||
     27|| 852 || $z || Public note ||
     28|| 85[345] || $8 || Linking subfield; lets the corresponding 86[345] field link to this field's enumeration, chronology, and publication patterns ||
     29|| 85[345] || $a, $b, $c, $d, $e, $f || Enumeration (controls how to label volumes and issues) ||
     30|| 85[345] || $i, $j, $k || Chronology (controls how to label year / month / day) ||
     31|| 86[345] || $8 || Linking subfield that link to the corresponding 85[345] field's enumeration, chronology, and publication patterns. Currently appears as '''<linking number>.<sequence number>''' where '''<sequence number>''' indicates the order in which the fields should be displayed. ||
     32|| 86[345] || $a, $b, $c, $d, $e, $f || Enumeration ||
     33|| 86[345] || $i, $j, $k, $l || Chronology ||
     34|| 86[678] || $a || Summary holdings (866), supplements (867), and indexes (868); used to display holdings range ||
     35|| 590 || $a || Summary statement of missing volumes ||
     36|| 591 || $a || Summary statement of incomplete volumes ||