| 3 | | Serials support in Evergreen consists of one or more [http://www.loc.gov/marc/holdings/ MARC Format for Holdings Data] records that point to a given bibliographic record. |
| | 3 | Serials support in Evergreen consists of one or more [http://www.loc.gov/marc/holdings/ MARC Format for Holdings Data] (MFHD) records that point to a given bibliographic record. |
| | 4 | |
| | 5 | == Current features == |
| | 6 | |
| | 7 | * Serial holdings are scoped by library |
| | 8 | * MFHD records will point to the surviving record if the underlying bibliographic records are merged |
| | 9 | * MFHD records can be edited with the MARC editor |
| | 10 | |
| | 11 | == To add a new issue, supplement, or index == |
| | 12 | |
| | 13 | 1. Retrieve the record in the staff client. The holdings summary statements will appear under the main bibliographic section. |
| | 14 | 1. Click the '''Edit''' link that appears beside the pertinent holdings summary heading. A MARC editor window will appear, containing the MFHD record for that set of holdings. |
| | 15 | 1. Position your cursor in the 86[345] field and press '''CTRL+Up''' or '''CTRL+Down''' to copy the field above or below your cursor. |
| | 16 | 1. Edit the new field, taking care to increment the $8 '''<sequence number>''' and to reflect the enumeration and chronology of the new issue/supplement/index in the remaining subfields. |
| | 17 | 1. Click '''Save MFHD''' to save the MFHD record with the new information. At this time, you have to manually close the MFHD editor. |
| | 18 | 1. Press '''Shift+F8''' to reload the bibliographic record and check to ensure that the holding statement was updated as expected. |
| | 19 | |
| | 20 | == MFHD field summary == |
| | 21 | To summarize the MFHD fields that we currently care about: |
| | 22 | |
| | 23 | || Tag || Subfield || Description || |
| | 24 | || 852 || $b || Short name for the library that contains the holdings || |
| | 25 | || 852 || $c || Code for the shelving location || |
| | 26 | || 852 || $h || Call number || |
| | 27 | || 852 || $z || Public note || |
| | 28 | || 85[345] || $8 || Linking subfield; lets the corresponding 86[345] field link to this field's enumeration, chronology, and publication patterns || |
| | 29 | || 85[345] || $a, $b, $c, $d, $e, $f || Enumeration (controls how to label volumes and issues) || |
| | 30 | || 85[345] || $i, $j, $k || Chronology (controls how to label year / month / day) || |
| | 31 | || 86[345] || $8 || Linking subfield that link to the corresponding 85[345] field's enumeration, chronology, and publication patterns. Currently appears as '''<linking number>.<sequence number>''' where '''<sequence number>''' indicates the order in which the fields should be displayed. || |
| | 32 | || 86[345] || $a, $b, $c, $d, $e, $f || Enumeration || |
| | 33 | || 86[345] || $i, $j, $k, $l || Chronology || |
| | 34 | || 86[678] || $a || Summary holdings (866), supplements (867), and indexes (868); used to display holdings range || |
| | 35 | || 590 || $a || Summary statement of missing volumes || |
| | 36 | || 591 || $a || Summary statement of incomplete volumes || |
